[2023] Best 2 Ways to Export WhatsApp Chat to Excel


Dec 23, 2021 (Updated: Jun 20, 2022) • Filed to: Transfer WhatsApp

5K views, 5 min read


It is no surprising that people are looking to export WhatsApp chats and read them outside of WhatsApp, when considering the risk of unexpected data loss on mobile phones. And as Excel is known for its orderliness and organization, many users have been seeking to export WhatsApp chat to Excel so that they can view the content easily.

This guide explains 2 useful ways to achieve WhatsApp chat exportation to Excel without breaking a sweat.

export WhatsApp chat to excel

Method 1: Export WhatsApp Chat to Excel via Email

The built-in WhatsApp chat exportation option is via email. This method is straightforward, albeit a limited size for each exportation. Below are the two stages of exporting WhatsApp messages to Excel.

1Export WhatsApp Chat to Email

The first stage is to export the chat from your mobile WhatsApp to email. This can be done on either iPhone or Android by following the steps below:

Step 1 Open WhatsApp and select the chat you want to export.

Step 2 Export the chat.

On Android, tap the three vertical dots at the top right corner of the screen and select More > Export Chat.

On iPhone, however, you only need to tap the contact name and select Export Chat from the options.

Step 3 Choose whether to attach media files or not. We recommend not to add media files as they are large and cannot be converted to Excel format.

Step 4 Choose the email app and enter your email address as the recipient email, you can now send the email.

WhatsApp iPhone backup via email

2Convert the Exported WhatsApp Chat to Excel

Since the chat exported via email is in text file format, you need to complete the process by converting it to an Excel format for smooth reading.

Step 1 Now, you should log in to the mailbox on your computer and download the exported chats file.

Step 2 Launch Microsoft Excel and open a new spreadsheet. Click on the Data tab at the top of the screen and, subsequently, the From Text/CSV option.

import from text

Step 3 Find and choose the exported chat in text format and click on Import to get started.

Step 4 From the window displayed, click on the Load button at the bottom of the page and you have your contacts well arranged in the spreadsheet. Now, you can save the file for future access.

load text file to excel

frame_2 Cons

  • You can only export a chat at a time with email. This implies that when you need to export more than one chat history to Excel, you will need to repeat the steps and stages above over and over again.

  • Also, you can export no more than 40000 messages with this method at a time.

Method 2: Directly Export WhatsApp Chat to Excel with WooTechy WhatsMover

As far as WhatsApp management tasks such as secure backup and easy chat exportation are concerned, there are hardly any options available that can match the simplicity and usefulness of the WooTechy WhatsMover software. It is a comprehensive WhatsApp management tool that is easy to use and reliable in its effectiveness.

With WhatsMover- WhatsApp Exporting Software, you can export WhatsApp chat to Excel with the 100% success rate and the fastest speed. Just think of the troubles you might have been encountering while trying to export WhatsApp messages using email, this software has bypassed all these limitations.

Advantages of WooTechy WhatsMover Software




Export WhatsApp Chat to Excel in 3 Simple Steps

Below are the steps to follow to export all WhatsApp chat to Excel after you must have downloaded and installed the WhatsMover software on your PC or Mac. It is 100% safe to use and it won't invade your data privacy.

Step 1 Launch the WhatsMover tool and click on the Back Up WhatsApp on Devices tab on the left pane.

Step 2 Connect your device with a USB cable to the computer, once it is detected, click the Back Up button. Now, wait for the backup process to complete.

back up WhatsApp data

Step 3 After that, switch to the Export mode by clicking the Restore/Export WhatsApp Backup tab. Select the backup you just created and click the Export to Computer button.

choose a WhartsApp backup

Step 4 After the backup file has been scanned, you can preview the files and select the chats to export. Now, go to the Save as tab at the bottom and choose CSV for Windows PC or XLS for Mac computer. Lastly, click the Export button to complete the process.

preview WhatsApp data

You now have your chat saved on your computer and can be opened on Excel without further adjustments.

WhatsApp chat export to excel using WhatsMover

Bonus: FAQs About Exporting WhatsApp Chat

Q. Can You Export More than 40,000 Messages at Once?

A. It is impossible officially. This is because the email, which is the official in-app exportation option, can only export a maximum of 10000 messages with media files at once and 40000 messages without media files.

However, you can do this with the WhatsMover app. It does not have message limitations and can export your chats irrespective of the quantity with or without media files.

Download Now

Secure Download

Download Now

Secure Download

Q. How Do You Export an Entire WhatsApp Conversation as PDF?

A. One tricky method to do this is by screenshotting the entire chat and converting the images to PDF with third-party apps, but this is not very feasible if you have lengthy conversations to export.

As we have stated above, WhatsMover software can also export WhatsApp chat to PDF. This process is not complicated, and it is very similar to the steps of exporting WhatsApp chat to Excel explained in Method 2 above. The only difference is that you will select the PDF option in the Save as tab instead of the CSV or XLS option.

The Bottom Line

Exporting WhatsApp chat to Excel has proven to be a popular choice amongst users due to its orderliness. This task has been explained in detail in this article, with careful steps to take you through the process from start to end. Also, we have catered to the limitations of using email by providing you with a better alternative in the WooTechy WhatsMover software.

Starting from the message limitation of the email option to the difficulty of exporting multiple chats, the WooTechy WhatsMover software solves all of your problems and offers so much more.

Generally rated 4.4 (122 participated)

0 Comment(s)

Join the discussion!


Rated successfully!


You have already rated this article, please do not repeat scoring!

Contact Us